§ 2-460. Administration of records management program.

(a)

The office of city secretary is authorized to establish and administer the records management program for the village, pursuant to legal, fiscal, administrative, and archival requirements and the city secretary or his designee is hereby named the records management officer.

(b)

That to this end, the city secretary will implement, but not be limited to, a program to encompass such areas of records management as are required to preserve and keep in order all books, papers, documents, records and files of the city council and of the executive departments to achieve the following results:

(1)

Release space and reduce the need for storage and filing equipment;

(2)

Establish an efficient retrieval operation for both active and inactive municipal records;

(3)

Provide for routine disposition of paperwork;

(4)

Maintain total security over municipal records;

(5)

Communicate the need of an effective records management program; and

(6)

Secure a central records storage facility which can be operated and maintained by records management staff.

(Ord. No. 91-2, § 1(2-8(b)), 2-2-1991)